The VPAA of each affiliate institution has anytime access to faculty credentials, which are permanently housed inside Xitracs, a web based credentialing system. Each affiliate institution's representative (usually in the VPAA's office) is sent an email with the list of faculty teaching with eCore each term and approves it. The email is linked to a PDF file that is searchable and has credentialing data. If an affiliate has legitimate questions about a faculty member’s credentials, and they are shown to be valid, the faculty member in question will not teach for eCore. A list of faculty and their basic credentials are also listed in the back of the annual eCore factbook.
The University System of Georgia Board of Regents requires that each eCore course contain at least one proctored experience of significance. Every eCore course requires one or two proctored exams or experiences, and this is the midterm and/or final exam. A proctored experience is an exam in which the student is observed by an approved, impartial individual (the proctor). The exam will be password protected, and only the proctor will have and input the password. Test proctors can be from partner institution testing centers, other USG and TCSG institution testing centers, high school counselors for dual students, military educational resources, online proctors, and other individual proctors who are qualified to proctor eCore exams. The test proctors partner with USG eCampus to provide this service to students, with each proctor having local control over proctoring costs, how payment is collected, dates, times, and local policies.
In order to measure learning outcomes in an objective, verifiable way, instructors will require students to take the proctored exams at an authorized testing center, where students will be asked to present a government-issued photo ID (driver’s license, college student identification, passport, military ID, etc.).
Yes. Part-time faculty must adhere to BOR restrictions regarding ACA as stated in the Policy Manual.All faculty must have approval from their home institution's Department Chair, Dean and VPAA. Part-time faculty also need endorsement from the campus Human Resources Officer. While eCore will do everything it can to assist in this area, it is ultimately the local institution's responsibility to ensure part-time faculty are not in violation of ACA.
There are currently no plans for future course development.
eCore courses undergo major revisions on a three-year rotation, however, the eCore Instructional Design & Development team works to make updates and corrections to each course throughout each semester. During a major course revision, eCampus instructional designers work with teams of content experts (USG faculty) to review the current course structure, required materials, assessments, and course content for required modifications. Content experts are selected to participate based on the nomination and approval of their administration.
Faculty participate in curriculum review of the courses at the eCore Annual Faculty Meeting. Additional adjustments to courses are made annually based on results from the annual COLAs (Course Outcome Learning Assessments). Adjustments to curriculum are also made based on feedback from faculty in the Subject Area Discussions, Instructor Evaluation Form and Course Change Request Form.
eCore students can submit course feedback for Instructional Design & Development review via the Student Change Request Form located in the eCore Student Connection.
Faculty Forms are located in the Faculty Portal (SEADS) and include the following:
eCore will request data from the home institution at specific times during the semester and academic year:
Any comprehensive university, state university, or state college within the USG that chooses to be an eCore non-affiliate will have the following responsibilities.