eCore courses are collaborative and therefore share a specific set of policies and procedures.
This section will provide information on the following:
Students seeking to enroll in an eCore course must be admitted to an institution offering eCore courses. The student’s home institution maintains the student's transcript, monitors progress toward a degree, and processes financial aid. Before registering for eCore courses, students must meet the admissions requirements of one of the eCore affiliate institutions and complete the eCore Introduction Quiz.
Students who are enrolled at an institution which does not offer eCore courses and wish to take eCore courses as a transient student should apply for transient status with a USG eCore affiliate institution. Once the course is completed, the student may request a transcript to be sent to his or her home institution.
The courses offered online through eCore are a set of high-quality courses intended to supplement institutional core offerings in Areas A-E. Institutional course equivalencies and eCore course descriptions are both available on the eCore website.
Course credits earned through eCore are awarded by the student’s affiliate home institution and are transferable within the USG, as well as to other regionally accredited institutions.
Each USG institution requires students to demonstrate competency in the history and constitutional frameworks for both Georgia and the United States. Students can take either History 2111 or 2112 to satisfy the history requirement. Political Science 1101 satisfies the constitution requirement.
A student may be able to convert an eCore course for Honors credit, but doing so requires additional steps to be completed in advance of the semester. First, the student must follow his or her home institution's policy for granting Honors credit. Second, the student must make arrangements as soon as possible with the course instructor to work out specific details, in fulfillment of the policy. Often the instructor will require that the student turn in additional work in order to receive the Honors designation.
The eCore Instructor is not required to oblige the student; however, if the instructor does agree, then he/she and the student should describe in writing the conditions for granting Honors credit. Both student and faculty should sign the document, either literally or by email agreement.
The Family Educational Rights and Privacy Act (FERPA) is a federal statute that protects the privacy of student academic records. Notification of student’s rights regarding FERPA and release of their student academic records is available in the affiliate institutions’ undergraduate catalogs. USG eCampus complies with FERPA for all aspects of students’ records/interactions and requires staff to complete training on support protocols such as student confidentiality, including FERPA and HIPAA regulations. In addition to this training, student workers are required to sign additional documentation prior to beginning work. A signed copy of the document is maintained in each worker’s personnel file. Each support team member who is employed to work with at-risk students must also complete additional training related to student privacy and FERPA regulations.
Brightspace by D2L is used as the USG eCampus course learning management system and is hosted on a secure server by the USG Information Technology Services. D2L allows for the secure transmission of course material and content between instructor and student. Students directly log in to D2L with a unique username and password, and all account credentials and access are protected in accordance with USG IT security guidelines and through the use of industry-standard SSL encryption protocol.
(Acknowledgement is hereby given to Georgia State University and Harvard University, on whose policy this is based).
Violation of the Academic Honesty Policy can result in failure of the assignment, failure of the course, and/or further consequences from the student's home institution. Ignorance of this policy is not an excuse or a means to repeal a charge of academic dishonesty.
As members of the academic community, all students are expected to understand and uphold standards of intellectual and academic integrity. The University System of Georgia assumes as a basic and minimum standard of conduct in academic matters that students be honest and that they submit for credit only the objects of their own efforts and creation. Both the ideals of scholarship and the need for fairness require that all dishonest work be rejected as a basis for academic credit. They also require that students refrain from any and all forms of dishonorable or unethical conduct related to their academic work.
In an effort to foster an environment of academic integrity and to prevent academic dishonesty, students are expected to discuss with faculty the expectations regarding course assignments and standards of conduct. In addition, students are encouraged to discuss freely with faculty, academic advisers, and other members of the academic community any questions pertaining to the provisions of this policy.
The examples listed here (and definitions given below) are intended to clarify the standards by which academic honesty and academically honorable conduct are to be judged.
The list is merely illustrative of the kinds of infractions that may occur, and it is not intended to be exhaustive. Moreover, the definitions and examples suggest conditions under which unacceptable behavior of the indicated types normally occurs. However, there may be unusual cases that fall outside these conditions that also will be judged unacceptable by the academic community.
(NOTE: Plagiarism detection systems are often used by faculty teaching eCore courses. For example, see the turnitin website
Plagiarism is presenting another person's work as one's own. Plagiarism frequently involves a failure to acknowledge in the text, notes, or footnotes the quotation of the paragraphs, sentences, or even a few phrases written or spoken by someone else. Any written or otherwise recorded material, or even ideas, are considered the intellectual property of the original author, and failure to acknowledge the source and author of the work or idea is plagiarism.
The six primary types of plagiarism and definitions of each are:
To summarize, the submission of research or completed papers or projects by someone else is plagiarism, as is the unacknowledged use of research sources gathered by someone else. Failure to indicate the extent and nature of one's reliance on other sources is also a form of plagiarism.
Finally, there may be forms of plagiarism that are unique to an individual discipline or course (such as computer science or foreign languages), examples of which may be provided in advance by the instructor. The student is responsible for understanding the legitimate use of sources, the appropriate ways of acknowledging academic, scholarly, or creative indebtedness, and the consequences of violating this responsibility. If a student is unsure about what constitutes plagiarism, they have the responsibility to reach out to their instructor for clarifications or to avail themselves of other resources and training before submitting assignments.
Cheating on examinations involves giving or receiving unauthorized help before, during, or after an examination. Examples of unauthorized help include the use of notes, texts, "crib sheets," websites (including Google), electronic documents or notes, apps, and computer programs during an examination (unless specifically approved by the instructor). Sharing information with another student during an examination in any way (unless collaboration specifically approved by the instructor) is expressly forbidden. Other examples include intentionally allowing another student to view one's own examination and forbidden collaboration (such as sharing test questions) before or after an examination.
Submission for academic credit of a work product, developed in substantial collaboration with other persons or sources but represented as one's own effort, is unauthorized. Seeking and providing such assistance is a violation of academic honesty. However collaborative work specifically authorized by an instructor is allowed.
Use of an AI generator such as ChatGPT, iA Writer, MidJourney, DALL-E, or any other generative AI tool to complete any portion of submitted academic work is explicitly prohibited in eCore, eMajor, and other courses offered through USG eCampus unless AI usage is: a) specifically called for as part of the assignment instructions to accomplish assignment objectives, or b) approved on an individual basis by prior explicit and clear written permission of the instructor, and then only in the ways allowed by that instructor. It is the student’s responsibility to secure instructor permission before beginning work.
In cases where AI use is permitted, any content obtained from an AI source should be properly attributed and cited in the assignment submission following the appropriate scholarly style guidelines where applicable.
Submission of any generative AI content in academic work that falls outside the parameters listed above could be considered an unauthorized collaboration and may be treated as an infraction of the eCore/eMajor/eCampus academic honesty policy and be subject to the consequences outlined in eCore/eMajor/eCampus policies and procedures.
It is a violation of academic honesty to misrepresent material or fabricate information in data collection, an academic exercise, references, assignment, or proceeding.
Some examples of falsification are:
Additionally, it is a violation of the Academic Honesty policy for authorized users to knowingly share passwords, PINs, or any other means of access to their eCampus courses with unauthorized persons or for the purpose of dishonorable or unethical conduct related to their academic work.
It is a violation of academic honesty to submit substantial portions of the same work for credit more than once, including in subsequent sections of the same course, without the explicit consent of the instructor(s) to whom the material is submitted for additional credit. In cases in which there is a natural development of research or knowledge in a sequence of courses, use of prior work may be desirable, or required. However, the student is responsible for indicating, in writing, that the current work submitted for credit is cumulative in nature.
Placeholder submissions are blank or corrupted files that are submitted for assignments, are unopenable or unviewable on the grading end, and are submitted in order to gain the unfair advantage of extra time on an assignment. This is dishonest behavior and violates the Academic Honesty policy. If a student needs extra time on an assignment, they should reach out to their instructor.
There are two primary types of contract cheating. The first type is when a student makes an agreement with another person to take all or even a portion of their course for them. As a reminder, it is a violation of the academic honesty policy to share login information with any party, for any reason. It is also a violation of the academic honesty policy for someone else to complete any portion of a student’s course for them.
The second type of contract cheating occurs when a student purchases an essay or any other academic work from a third party, such as ghostwriters or essay websites, and submits that work for academic credit. Students should be aware that predatory websites exist and operate under the guise of helping students write essays, when they are actually selling essays as a product. Utilizing any of these services will violate academic honesty policies.
If a student needs help with academic writing, eCampus offers embedded librarian and tutoring support.
Unauthorized distribution of copyrighted material occurs when a student utilizes, reproduces, or distributes copyrighted material without written permission by the copyright owner. Unauthorized use or distribution of ANY eCore course material is expressly prohibited. This includes sharing any information about eCore courses with websites or any other third party.
Copyright infringement occurs when a student uses substantial portions of copyrighted sources in their course work. Copyright laws are complicated but learning to quote minimally, paraphrase, cite, and reference correctly will completely avoid this issue.
In determining whether or not an academic honesty violation has occurred, guilt must be proven by a preponderance of the evidence. This means that if the evidence that a violation occurred produces a stronger impression and is more convincing compared to opposing evidence, then an academic honesty violation has been proven. In other words, the evidence does not have to be enough to free the mind from a reasonable doubt but must be sufficient to incline a reasonable and impartial mind to one side of the issue rather than to the other. Evidence as used in this statement can be any observation, admission, statement, or document that would either directly or circumstantially indicate that an academic honesty violation has occurred. Electronic means may be used to monitor student work for the inappropriate use of the work of others.
(NOTE: Plagiarism detection systems are often used by faculty teaching eCore courses.)
Academic honesty violations must be reported to the student's home institution. Grades and/or academic records may be affected if academic dishonesty is confirmed. The student may appeal an academic honesty violation if they feel an academic honesty penalty is unfair.
If the student feels that the academic honesty violation was not addressed fairly and accurately by the instructor, the student may appeal to the USG eCampus Associate/Assistant Dean.
Final judgment on all appeals rests with the student’s home institution. If the student wishes to continue his/her appeal beyond the decision of the Dean of USG eCampus, the student must appeal directly to the university provost at their home institution, following the home institution's procedures, within seven (7) calendar days of being notified of the decision by the Dean of USG eCampus.
The formal grade appeal process for eCore courses is used to appeal the final grade in a course. Grade appeals related to individual assignments should be made to the course instructor.
If a student wishes to appeal a grade, that appeal must be submitted within thirty (30) days after the grade is posted. The student must first complete the eCore Student Grade Appeal Form in SEADS to initiate the process and acknowledge understanding of the grade appeal process. The grade appeal will then progress through the following stages of review:
The notation of "I" (incomplete) may be given to a student who, for nonacademic reasons beyond his or her control, is unable to meet the full requirements of a course. In order to qualify for an "I", a student must:
When a student has a nonacademic reason for not completing one or more of the assignments for a course, including examinations, and wishes to receive an incomplete for the course, it is the responsibility of the student to inform the instructor in person or in writing of the reason. A grade of incomplete is awarded at the discretion of the instructor and is not the prerogative of the student. Conditions to be met for removing a grade of incomplete are established by the instructor.
A student receiving a grade of "I" is expected to consult with the instructor on remaining work and assessments. The student is then expected to complete all necessary work and assessments before the end of the next academic term.
A student receiving a grade of "I" is expected to consult with the instructor on remaining work and assessments. The student is then expected to complete all necessary work and assessments before the end of the next academic term.
Once the student satisfies the incomplete requirements before the end of the following academic term, the instructor will submit a Grade Change Form, changing the "I" to the grade earned by the student. The grade change will be processed and sent to the Registrar's Office at the student's Affiliate institution, and the student's Banner record will be updated accordingly.
The university system requires that the grade of "I" be removed no later than the end of the third academic term after the incomplete was assigned (whether or not the student was enrolled during these three terms). The Office of the Registrar will assign a grade of "F" (or "U", if an "S/U" grading) at the end of the third academic term unless the Office of the Registrar receives an approved grade change request from the instructor. Using the grade change form, instructors may or may not change this "F/U" to an authorized academic grade (i.e., A, B, C, D, S or WF) but may not change it back to an "I". Instructors may not change an "I" to a "W" unless a Hardship Withdrawal is awarded. Students need not be enrolled to complete assignments for a course in which a grade of "I" has been assigned. Auditing or retaking the same course will not remove a grade of "I". No student may graduate with an incomplete grade.
Students who wish to audit a course may be able to do so, depending on institutional policies. Students should consult with their institutional Registrar's Office regarding this option.
Anyone desiring to register for courses under the Tuition Assistance Program (TAP) or the Georgia Residents Aged 62 or Over program may do so if space is available. These students must pay course-specific fees if any are required and will be allowed to register during the specified registration date at the student’s affiliate institution. Please consult with your institution for specific institutional policies.
Near the end of the semester, each student may complete a confidential standardized evaluation form for each eCore course being taken. The feedback provided will be helpful to the instructor and the University System in providing quality online instruction and course design. Evaluation data will be securely gathered online and distributed to students via their home institution campus email accounts. The faculty member will not receive the evaluation information until after the end of the semester.
To help ensure that services are improved, evaluation data will also be shared with other involved groups. Specific evaluation results regarding course development will be provided to the eCore Regents Academic Advisory Committee. Results regarding student services and portal access will be provided to USG eCampus.
Student complaints are handled through one of two procedures (Academic or Non-Academic), depending on the nature of the complaint. Please review the definitions of each complaint type below and follow the listed steps to submit a complaint.
eCore Administrative Services will not allow any form of retaliation against individuals who file a complaint to the eCore Administration, or who cooperate in the investigation of such reports. To the extent possible, the confidentiality of the reports will be maintained.
An academic student complaint is any non-civil rights related complaint generated by an individual student concerning the work-related activities of any faculty member (such as grade disputes).
Students who wish to lodge a complaint about a final grade should follow the Grade Appeal Policy. Students may not use this procedure to appeal grades resulting from violations of academic honesty. Students should refer to the Academic Honesty Appeal Procedures.
Students wishing to lodge an academic complaint should follow the procedures outlined below:
A non-academic student complaint may be a complaint related to civil rights, services, violation of FERPA Regulations, or other complaints not academic in nature. If a student has a complaint, he or she should initially attempt to resolve that issue with the other person(s) involved no later than two weeks after the relevant incident/dispute. If the student is not satisfied with the outcome of that attempt, then he or she should submit a formal complaint, within ten (10) business days after the attempt to resolve the issue, by following the steps outlined below:
Students are expected to refrain from profanity, crudeness, and slurs of any kind. Students are expected to behave and treat fellow students and the instructor fairly, just as in the traditional classroom.
Students are expected to read and respond politely and thoughtfully to others in the online course and should always refrain from crude or unbecoming comments. Proper conduct applies to all forms of communication in the course.
Students who do not adhere to the code of conduct will be reported to their home institution.